Keep data and documents secure, compliant and accessible.
Data and document management brings secure storage, KVKK (Turkish Personal Data Protection Law) / GDPR compliance, and an access-and-authorisation structure together under a single roof. We manage your information without loss, protecting confidentiality and keeping it audit-ready.
Information is not a burden, but an asset to be protected
As companies grow, contracts, personal data and business documents multiply rapidly. When this information is not managed in an orderly way, it becomes unclear which data is held where, access control weakens, and serious risks arise under KVKK and GDPR.
We approach data and document management by bringing technology and law together. Through policies, we define what is kept where, for how long, and with whose access; we build a framework that protects confidentiality, is audit-ready, and can be accessed quickly when needed.
When Does This Apply?
Typical use cases where our data and document management service adds the most value.
Secure Document Storage
Storing contracts and business documents in an authorisation-based, logged, and confidentiality-protected manner.
KVKK / GDPR Compliance
A framework aligned with the principles of KVKK/6698 (Turkish Personal Data Protection Law) and GDPR in the processing, storage and destruction of personal data.
Access & Authorisation Management
Role-based definition of who can access which document, and a traceable record of accesses.
How Does the Process Work?
The three-stage approach we follow when building your data and document framework.
01 · Inventory & Classification
We map out which data is held where; we classify it by sensitivity and retention period.
02 · Policy & Setup
We write access, retention, and destruction policies; we build the authorisation and security framework according to these rules.
03 · Monitoring & Compliance
We monitor accesses, track retention periods, and keep the framework up to date as legislation changes.
Bringing security and accessibility together in a single framework
Good data management should be neither so locked down that it makes information inaccessible nor so loose that it exposes information to risk. We strike this balance by considering legal compliance, security, and everyday usability together.
- Retention and destruction policies grounded in the principles of KVKK/6698 and GDPR
- Role-based access and traceable authorisation management
- A document storage framework that prioritises confidentiality and security
- A record structure ready for audits and data subject requests
- A multilingual, compliant approach to cross-border data transfers
Other Legal Tech Services
When needed, the same team can seamlessly extend its work to our other solutions in this area.
Related Areas & Legislation
The focus areas, practice areas, desks and legislation connected with this service.
Our Matters in This Service
The anonymised examples of our work that relate to this service.
The Team Delivering This Service
With our multilingual team of lawyers, well-versed in Turkish and German law, we are by your side.
Related Publications
Fresh perspectives and guides from the Knowledge Centre.
A standard transaction data room is usually working within a few days, once the folder structure is built, the access roles are defined and the first documents are loaded. What decides the timetable is not the technical set-up but how ready the documents are: paperwork that is missing or scattered across the business is the thing that actually stretches the process.Access roles are defined separately for buyer, sell…
Yes; in the systems we set up, access to documents is role-based, and every view and download is logged with the user and the time. That traceability is valuable in two quite different ways.The first is compliance: the Personal Data Protection Law (No. 6698) places duties of accountability and data security on the controller, and being able to answer who accessed which personal data is decisive in the investigation…
Keeping everything forever is neither necessary nor compliant. The workable method is a retention-and-destruction policy that sets the statutory period for each type of document — and those periods do not come from one place. The Turkish Commercial Code (No. 6102) requires commercial books and records to be kept for ten years. Tax documents follow the Tax Procedure Law. For personal data, the Personal Data Protectio…
Retention periods vary according to the type of document and the relevant legislation; personal data, however, must be destroyed once its purpose has ceased to exist. We set retention and destruction rules for each category of document and establish a system to track these periods systematically.
In the event of a data breach, both the KVKK and GDPR require notification to the competent authority within specific timeframes and, where necessary, to the affected data subjects. Establishing a response plan in advance is critical; and when a breach occurs, we provide you with legal guidance through the steps of detection, containment, notification, and record-keeping.
We tie access to roles rather than to individuals: each role can reach only the documents required to do its job. This both strengthens confidentiality and, in the event of a problem, makes oversight easier by keeping who accessed what traceable.
We usually start with a data inventory: we map out which personal data is held, for what purpose, where, and for how long. Compliance cannot be achieved without this visibility; the inventory also forms the foundation of the privacy notice, retention, and destruction policies.
It is possible, but cross-border data transfer is subject to special rules under both the KVKK and GDPR. We design the legal basis for the transfer, the necessary safeguards, and the contractual infrastructure together; and we manage transfers along the Türkiye–DACH corridor in particular in a compliant manner.
Get the right legal support for Data & Document Management.
Let us determine the solution best suited to your needs, together with our experience in Türkiye and the DACH region.