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Can I track who has accessed the documents?

Yes; in the systems we set up, access to documents is role-based, and every view and download is logged with the user and the time. That traceability is valuable in two quite different ways…

Updated · July 20261 min readCategory · Legal Tech
Short answer

Yes; in the systems we set up, access to documents is role-based, and every view and download is logged with the user and the time. That traceability is valuable in two quite different ways.The first is compliance: the Personal Data Protection Law (No. 6698) places duties of accountability and data security on the controller, and being able to answer who ac…

Yes; in the systems we set up, access to documents is role-based, and every view and download is logged with the user and the time. That traceability is valuable in two quite different ways.

The first is compliance: the Personal Data Protection Law (No. 6698) places duties of accountability and data security on the controller, and being able to answer who accessed which personal data is decisive in the investigation of a breach. The second is transaction management: in a sale or an investment process, reading from the access log which documents the other side spent time on tells you something useful about the negotiation. How long the logs are kept and who can see them is defined at the outset, so that the monitoring does not itself create a new data risk.

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