Digitising the contract lifecycle
A contract process running on scattered templates and email approvals was migrated to a CLM setup consisting of a single template source, authority-based approval workflows, and a searchable archive.
Business wanting speed, legal wanting control
The commercial teams wanted speed; legal did not want to grant it without version and authorisation control.
The solution was to clarify the templates and approval thresholds in legal terms before the technology.
Our Approach
Keeping the commercial objective at the centre, we broke the legal risks down into measurable steps.
01 · Inventory
All templates in use were collected, sifted and reduced to approved versions.
02 · Workflow Design
Threshold-based approval and signature workflows were mapped to the authorisation matrix.
03 · Archive Framework
A searchable archive with effective, term and termination dates was established.
Timeline
The main stages of the process.
Speed and control meeting within the same setup
The contract process was standardised with approved templates, traceable approvals, and a living archive; legal moved into the role of reviewer of exceptions.
- A single legally approved source of templates
- Authorisation-based approval workflows
- A searchable contract archive
- An exception management framework
Services Involved in This Matter
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First we clarify the commercial objective, risk appetite, timeline and the decision-maker's needs. Then we break the work down into legal analysis, document/contract structure and implementation steps, and manage the process through a single point of contact.
Owing to the legal profession's duty of confidentiality and client privilege, the files are anonymised. In a meeting, within the limits of confidentiality, we can describe our comparable experience more concretely.
In a short preliminary meeting, we take in the objective, existing documents, parties, time pressure and critical risks. Then the scope, team, timeline and fee model are clarified.
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