Setting up an e-signature and electronic notification framework
The digitising signature processes were growing without any analysis of formal requirements. A transaction-to-signature map was drawn up, electronic-notification tracking was assigned to a responsible owner, and the approval workflows were made to produce evidence.
The validity question cannot be left for last
Some contracts had been formed with simple electronic approval, and the formal-requirement risk had gone unnoticed.
UETS (National Electronic Notification System) notifications were being tracked in individual e-mail accounts, which carried a deadline risk.
Our Approach
Keeping the commercial objective at the centre, we broke the legal risks down into measurable steps.
01 · Formalities Analysis
Transaction types were classified according to the written-form and secure e-signature threshold.
02 · Signature Framework
The wet-ink/secure e-signature/simple approval mapping was turned into a policy.
03 · Notification Tracking
KEP (Registered Electronic Mail)/UETS addresses and deadline tracking were assigned to a single owner.
Timeline
The main stages of the process.
Valid and provable digital transactions
The digital signature processes were brought into a framework that complies with formal requirements, produces records, and does not miss notification deadlines.
- A transaction-signature map
- A logging and evidence framework
- KEP/UETS deadline tracking
- Management of exceptions through policy
Services Involved in This Matter
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Related Areas of Expertise
The practice and focus areas engaged on this matter.
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Our multilingual team handling the matter.
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First we clarify the commercial objective, risk appetite, timeline and the decision-maker's needs. Then we break the work down into legal analysis, document/contract structure and implementation steps, and manage the process through a single point of contact.
Owing to the legal profession's duty of confidentiality and client privilege, the files are anonymised. In a meeting, within the limits of confidentiality, we can describe our comparable experience more concretely.
In a short preliminary meeting, we take in the objective, existing documents, parties, time pressure and critical risks. Then the scope, team, timeline and fee model are clarified.
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